Insights Personal Insights

Roles and Permissions:

Organization Owner/Manager :

• They can access Insights and manage all Insight-related settings for the user

Please refer following link for accessing Roles and Permission : https://support.workstatus.io/en/article/workstatus-roles-and-permissions-guide-zzkoo6/

• STEP 1

Navigate to Insights* on the sidebar and click on Personal Insights.

Efficiency

This section provides a detailed view of your daily work efficiency and activity patterns for the selected date range and team filter. Together, these insights help you understand how effectively your time is utilized, identify productivity patterns, and make informed decisions to improve daily work performance.

• Avg Working Hrs/Day shows how your time is distributed across productive, focused, and collaboration work on an average day.
• Avg Productivity/Day displays the percentage of time spent in productive, idle, and away states, helping you understand overall work efficiency.
• Uninterrupted Work Sessions/Day highlights the total minutes spent in productive and focused uninterrupted work sessions, indicating deep work time.
• Task Status presents a breakdown of all tasks by their current status (such as open, due, overdue, or archived), along with the total task count, helping you track workload and pending actions.
• Work Time Expenditure shows how your working time is spent across different application categories, allowing you to identify where most of your effort is going.

Utilization

Daily view:

Daily utilization breakdown by hours

1. Productive Hrs: Time spent on productive Apps and Urls.
2. Focused Hrs: When we spend more than 30 minutes on a single app or url.
3. Collaboration Hrs: When Collaboration is selected in Settings under Category, it will be displayed in Collaboration Hrs.

Monthly view :

When a weekly or monthly date range is selected, the data is displayed as a graphical representation in the monthly view.

Work Habits:

Utilization level :

This shows how your work time compares to your defined working hours.

Based on your activity, your day is classified into one of the following:

1. Overutilized : You worked more than your defined working hours.
2. Underutilized : You worked less than 50% of your defined working hours.
3. Healthy : You worked between 50% and 100% of your defined working hours.
4. Screen Time Hrs/Day : The time that was spent on the screen actively.
5. Productivity Efficiency : Time spent on productive Apps and Urls.
6. Average Breaks : Average time spent on breaks during the selected period.
7. Average Mins/Break : The average number of minutes spent per break.
8. Average Start of the Day : The average time at which the users starts their workday.
9. Average End of the Day : The average time at which the user ends their workday.

Work Habits By week :

When a weekly or monthly date range is selected, the data is displayed as a graphical representation in the Work Habits by Week.

Time Breakdown :

Time Breakdown shows how your work time is distributed based on the apps and URLs you use.

Time is classified into Core Work, Non-Core Work, and Neutral.

You can customize these classifications in Settings >> Insights.

Apps & Urls

**Apps & Urls Affecting Focus : **Apps and URLs that affect your focus with allocation percentage and attention shifts.

Category Time Allocation : Time allocation across different categories with duration, allocation percentage, and week-over-week changes

allocation percentage = (total category duration/total effective time)*100

Updated on: 09/01/2026