Steps to Access Personal Insights

Insights --- > Personal Insights --- > Efficiency

Efficiency

1. Visit the website https://app.workstatus.io 
2. Go to Insights.
3. Click on Personal Insights.
4. **Efficiency **(default)

Roles and Permissions:

Owner / Manager

• Can access the Insights section from the main navigation
• Can view all insights, including productivity, efficiency, task status, and work time expenditure.

Delivery Head

• Does not have access to the Insights section.

User

• User not allowed to view the Insights section.

Efficiency shows how well a person uses their working time during the selected period.

• Avg Working Hrs / Day shows daily working hours split into productive time, focused time, and collaboration time.
• Avg Productivity / Day shows how much time is productive, idle, or spent on breaks.
• Uninterrupted Work Sessions show how long a person works continuously without distractions, indicating focus and deep work.
• Task Status shows the total number of tasks and their status, such as completed, open, overdue, or under review.
• Work Time Expenditure shows where working time is spent, such as communication, tasks, design tools, documentation, and other activities.

Avg Working Hrs / Day

This widget shows the average number of working hours per day, broken down into three categories:

Productive Time

• Total time spent on Productive App and URL

Focused Time

• 30 minutes of continuous time tracked to a single project or task.

Collaboration Time

• Time spent on those applications which are categorised as Communication & Collaboration and likewise.

Avg Productivity / Day

• This widget shows the average daily activity percentage, divided into:

Productive (%)

• Percentage of total time spent on Productive App and URL

Idle (%)

• Percentage of tracked time during which no keyboard and mouse activity detected.

Away (%)

• Percentage of tracked time spent on user - Initiated away time.

Uninterrupted Work Sessions / Day

• This widget displays continuous work sessions without interruptions, measured in minutes:

Productive Sessions

• Total time spent on Productive App and URL

Focused Sessions

• Continuous focused work sessions without interruptions

Task Status

• This section gives a complete overview of task progress:

• Due Tomorrow – Tasks approaching deadlines.
• Overdue – Tasks past their due date
• Open – Tasks not started
• Yet to start (including delayed tasks) – Tasks which are pending
• Completed – Tasks finished
• On Hold – Tasks paused
• QA Review – Tasks under review or testing

Donut chart Indicates

• The donut chart in the Task Status section gives a quick visual summary of all tasks and their current status.
• The center of the donut shows the Total Tasks, which represents the total number of tasks assigned (for example, 102 tasks).
• When we hover over the colours of donut it show the popoup which is having the count of the tasks which is Yet to start,In Progress, Open etc

Work Time Expenditure

• Distribution of work time across different categories

Categories included:

• Design tools
• Design / creative work
• Task and project work
• Communication
• Documentation
• Analytics / marketing
• Others

Work type:

• We can set it from Productivity setting that our app should be in category of core work or non core work

• Core work
• Non-core work

Utilization

• In Utilization Daily view shows, How the user utilize their Productive, Focus and Collaboration Hrs in a graph view

• In Utilization Weekly view both widgets shows, How the user utilize their Productive,Focus and Collaboration Hrs in a graph view

• In Utilization Monthly view both widgets shows, How the user utilize their Productive,Focus and Collaboration Hrs ** in a **graph view

Updated on: 22/12/2025