How to view Attendance under Time & Attendence module?
How to view Attendance under Time & Attendence module?
Organisation Owner/Manager/Delivery head:
They can view the attendance of all members of the organization.
Department Head:
They can view the attendance of Department members.
Project Manager:
They can view the attendance of all project members.
Team Lead:
They can view then attendance of Teams members.
User:
They can view the attendance themselves.
Please refer following link for accessing Roles and Permission : https://support.workstatus.io/en/article/workstatus-roles-and-permissions-guide-zzkoo6/
Note: In order to see the updated changes on the screen, Please click on the refresh icon.
Owners and managers can easily keep track of when their team started and stopped their timer via the Attendance page.
Attendance management features support flexible workplace structures through enhancements, such as automated timesheets. These intuitive solutions increase efficiency and analyze attendance patterns.
Clock In/Out
Attendance Visuals & Logs
Arrivals
In order to check the attendance of your members, you can select the member name and Date from the drop down list to view.
It will show below status:
Total days : This refers to the total number of days within the selected period for example which is from September 4, 2024, to October 3, 2024. The system is tracking attendance for these 30 days.
Total Working days : Working days means excluding week off and holiday from total days. for example Out of the 30 total days, 23 are considered working days, excluding week off and Holidays.
Days Present : This is the number of days the individual was present at work, meaning they checked in and worked for the day. No. of days Tracker runs (Punch in / Punch out)
Total Leaves : The total number of leaves taken during this period, which includes 1 paid leave and 0 unpaid leaves.
Days Absent : This indicates the number of days the individual was absent means tracking timer was not start. not including weekends or days off).
Avg Working Hours : The average working hours per day based on the recorded working hours over the selected period. for example 7 hours and 13 minutes on average.
Avg Break Hours : This shows that average break time was recorded for this period of selected Period.
Attendance Percentage : The attendance percentage is calculated by dividing the number of days present by the total working days (18/23), showing that the individual has an attendance rate of 81%.
Step 1 : Navigate to the "Shift & Attendance" Section:
On the left-side menu, select Shift & Attendance and then click on Attendance.
Step 2 : By default it is showing you last 30 day's attendance.
At the top of the screen, by default 30 Day's tab is selected and it is showing last 30 day's attendance on screen.
Step 3 : Switch Between Months:
Directly to the right of the attendance summary, there are quick selection tabs for different time periods, like 30 DAYS, Sep, Aug, and Jul. To view attendance for a specific month, click on the corresponding tab (for example, Sep to view September's attendance).
Step 4 : By Date Range
At the top of the screen, there is a date range selector (near "04 Sep, 2024 - 03 Oct, 2024" in the image).
Click on the current time period to open a calendar or drop-down menu, where you can adjust the dates.
Clock In/Out
Software accurately captures employee time and attendance the moment they start their Desktop/Mobile Time tracker.
Attendance Visuals
It gives you the visual view of the log in and log out time of the users who are present for that day. Hovering on any entry with grey color, indicates the break/timer being stop for that period of time span.
Total Hours
This represents the total time between an employee’s check-in means Tracker start time and check-out means Tracker stop time, including any breaks or idle periods. It is essentially the sum of the entire time an employee is at work, regardless of productivity.
For example: On October 1 (Tue), the total time recorded between check-in (09:51 AM) means Tracker start time and check-out (06:45 PM) means Tracker stop time is 8 hours and 54 minutes
Working Hours
This refers to the actual productive time, excluding breaks and non-working time means tracker has been turned off and will be restarted within working hours. It is typically equal or lower than total hours.
For example: On October 1 (Tue), the working hours were 5 hours and 22 minutes, even though the total hours on that day amounted to almost 9 hours.
How to view Productivity Summary
Hovering on timeline it will show the card with “Productivity Summary”
The Duration will be showing of that hovering ""green Timeline""
Effective TIme
Activity Time
Idle Time
Manual Time
Activity%
idle %
Break Time
This card also includes below 4 Icons
Screenshot
Timesheet
Apps
URLs
Logs
The Green color tick icon(2) indicates timer which was started is stopped now. if the icon still shows Yellow color(3), it indicates that timer is still running and user has not clocked out for the day.
Arrivals
This Portion of Attendance module will help in identifying the user's clock in time as Delayed, On-Time as per the schedule assigned to him.
Leave
at attendance page all member of organization is able to see total leaves in divided into Paid and Unpaid leaves.
Roles and Permissions:
Organisation Owner/Manager/Delivery head:
They can view the attendance of all members of the organization.
Department Head:
They can view the attendance of Department members.
Project Manager:
They can view the attendance of all project members.
Team Lead:
They can view then attendance of Teams members.
User:
They can view the attendance themselves.
Please refer following link for accessing Roles and Permission : https://support.workstatus.io/en/article/workstatus-roles-and-permissions-guide-zzkoo6/
Note: In order to see the updated changes on the screen, Please click on the refresh icon.
Owners and managers can easily keep track of when their team started and stopped their timer via the Attendance page.
Attendance management features support flexible workplace structures through enhancements, such as automated timesheets. These intuitive solutions increase efficiency and analyze attendance patterns.
Clock In/Out
Attendance Visuals & Logs
Arrivals
How to view Attendance Stats
In order to check the attendance of your members, you can select the member name and Date from the drop down list to view.
It will show below status:
Total days : This refers to the total number of days within the selected period for example which is from September 4, 2024, to October 3, 2024. The system is tracking attendance for these 30 days.
Total Working days : Working days means excluding week off and holiday from total days. for example Out of the 30 total days, 23 are considered working days, excluding week off and Holidays.
Days Present : This is the number of days the individual was present at work, meaning they checked in and worked for the day. No. of days Tracker runs (Punch in / Punch out)
Total Leaves : The total number of leaves taken during this period, which includes 1 paid leave and 0 unpaid leaves.
Days Absent : This indicates the number of days the individual was absent means tracking timer was not start. not including weekends or days off).
Avg Working Hours : The average working hours per day based on the recorded working hours over the selected period. for example 7 hours and 13 minutes on average.
Avg Break Hours : This shows that average break time was recorded for this period of selected Period.
Attendance Percentage : The attendance percentage is calculated by dividing the number of days present by the total working days (18/23), showing that the individual has an attendance rate of 81%.
How to check last month's attendance?
Step 1 : Navigate to the "Shift & Attendance" Section:
On the left-side menu, select Shift & Attendance and then click on Attendance.
Step 2 : By default it is showing you last 30 day's attendance.
At the top of the screen, by default 30 Day's tab is selected and it is showing last 30 day's attendance on screen.
Step 3 : Switch Between Months:
Directly to the right of the attendance summary, there are quick selection tabs for different time periods, like 30 DAYS, Sep, Aug, and Jul. To view attendance for a specific month, click on the corresponding tab (for example, Sep to view September's attendance).
Step 4 : By Date Range
At the top of the screen, there is a date range selector (near "04 Sep, 2024 - 03 Oct, 2024" in the image).
Click on the current time period to open a calendar or drop-down menu, where you can adjust the dates.
Clock In/Out
Software accurately captures employee time and attendance the moment they start their Desktop/Mobile Time tracker.
Attendance Visuals
It gives you the visual view of the log in and log out time of the users who are present for that day. Hovering on any entry with grey color, indicates the break/timer being stop for that period of time span.
Total Hours
This represents the total time between an employee’s check-in means Tracker start time and check-out means Tracker stop time, including any breaks or idle periods. It is essentially the sum of the entire time an employee is at work, regardless of productivity.
For example: On October 1 (Tue), the total time recorded between check-in (09:51 AM) means Tracker start time and check-out (06:45 PM) means Tracker stop time is 8 hours and 54 minutes
Working Hours
This refers to the actual productive time, excluding breaks and non-working time means tracker has been turned off and will be restarted within working hours. It is typically equal or lower than total hours.
For example: On October 1 (Tue), the working hours were 5 hours and 22 minutes, even though the total hours on that day amounted to almost 9 hours.
How to view Productivity Summary
Hovering on timeline it will show the card with “Productivity Summary”
The Duration will be showing of that hovering ""green Timeline""
Effective TIme
Activity Time
Idle Time
Manual Time
Activity%
idle %
Break Time
This card also includes below 4 Icons
Screenshot
Timesheet
Apps
URLs
Logs
The Green color tick icon(2) indicates timer which was started is stopped now. if the icon still shows Yellow color(3), it indicates that timer is still running and user has not clocked out for the day.
Arrivals
This Portion of Attendance module will help in identifying the user's clock in time as Delayed, On-Time as per the schedule assigned to him.
Leave
at attendance page all member of organization is able to see total leaves in divided into Paid and Unpaid leaves.
Updated on: 03/10/2024
Thank you!