How Kanban works in Everything?

Everything - Kanban is a centralized module in Workstatus that displays all tasks across every project within the organization. It provides a unified view to help users track, manage, and monitor tasks from multiple projects in one place, enabling better visibility and cross-project coordination.

By offering powerful filtering, drag and drop capabilities, this module ensures users can quickly locate and prioritize tasks, monitor progress, and identify potential bottlenecks — all from one place.

Roles and Permissions:

Owner/Manager/Delivery Head: They can view and perform actions on every task of every project.

Team Lead (User): They can view tasks of their assigned projects and perform action on assigned tasks only.

Department Head (User): They can view tasks of their assigned projects and perform action on assigned tasks only.

Project Manager (User): They can view tasks of their assigned projects and perform action on them.

User role: They can view tasks of their assigned projects and perform action on assigned task only.

Please refer following link for accessing Roles and Permission : https://support.workstatus.io/en/article/workstatus-roles-and-permissions-guide-zzkoo6/

How to navigate to Everything > Kanban?

• Step 1: Select "Everything" from the main navigation menu.
• Step 2: Here, you can see & access option to "Add View".

• Step 3: Click on "+ View", and you will see option to add 'Kanban". Simply click on Kanban and it will create a new kanban view for you.

• Step 4: After successful creation on Kanban view, you will be able to see Tasks of your each project defined Status-wise.

Role: Organisation Owner, Manager and Delivery head can see and change the status of all tasks by simply dragging and dropping them into the desired status column.

Role: Project Manager can can see and change the status of assigned Project tasks by simply dragging and dropping them into the desired status column.

Role: User can see and change the status of assigned tasks by simply dragging and dropping them into the desired status column

• Step 5: You can also view the Task directly from here itself just by clicking on the Task name.

How to Add Task from Everything > Kanban?

• Step 1: Navigate to Everything > Kanban section.
• Step 2: Click on "+" icon, it will enable a create task template.
• Step 3: Enter Task name as per your requirement, select Project and Task List, select its Priority, Due Date and select Assignee for the Task.
• Step 4: Click on 'Save' button to save the Task under the Status it has been made. For example, if you have selected Add Task option under "Not Started Yet" status, Task will be created with same status.

How to Filter tasks in Everything > Kanban?

Here's a breakdown of Everything > Kaban's Filter in Workstatus:

Search by: Task Name, Task ID and Task Description.

Projects: Select the required Project name from dropdown.

Members: Select the required Member name from dropdown.

Task List: Select the required Task List from which you want to filter the Tasks. Click on "Apply" button to see the filtered results.

Click here to learn about the menu options in the Everything menu: https://support.workstatus.io/en/article/menu-options-in-everything-fpkjm0/?bust=1753957409806

Updated on: 31/07/2025