Inbox Notification Feature – Workstatus

Overview

The Inbox Notification System in Workstatus centralizes all updates, alerts, and important messages into a single, easy-to-access location. This ensures users stay informed without missing critical information.

Objectives

• Provide a unified place for all notifications
• Improve visibility of important updates
• Reduce missed alerts and communication gaps

Key Features

• Centralized Inbox for all notifications
• Real-time updates and alerts
• Read/Unread status tracking
• Categorized messages (e.g., Alerts, Updates, Reminders)
• Clickable items to view full details

Accessing the Inbox

1. Open the Web App
2. Locate the Inbox / Notifications icon (top navigation)
3. Click to open the Inbox panel
4. Browse the list of notifications

Using Notifications

• Open a notification: Click any item to view details
• Mark as Read/Unread: Toggle status after reviewing
• Identify priority: Important alerts are highlighted

Notification Types

Organization Owner/Manager Notifications

• Add New Project: Notifies admins when a new project is created, enabling oversight and proper allocation of resources.
• Add Member in Project: Alerts admins when users are added to a project, ensuring correct team composition and access control.
• Task Created: Informs users when a new task is assigned or created, helping them track responsibilities and start work promptly.
• Add Timesheet: Notifies when a timesheet entry is added, ensuring proper tracking of logged work hours.
• Edit Timesheet: Alerts users when an existing timesheet is modified, maintaining transparency in time tracking updates.
• Approve Timesheet: Confirms that a submitted timesheet has been approved, allowing users to proceed with validated work records.
• Reject Timesheet: Notifies users when a timesheet is rejected, often prompting review and correction.
• Comment: Alerts users when comments are added to tasks or projects, improving collaboration and communication.
• Task Overdue: Notifies when a task crosses its deadline, helping users take immediate action to address delays.
• Timeoff: Informs about time-off requests or updates, ensuring visibility of personal or team availability.
• Update Estimated Hour: Alerts when estimated hours for a task are updated, helping users adjust planning and expectations.

User Notifications

• Task Created: Informs users when a new task is assigned or created, helping them track responsibilities and start work promptly.
• Add Timesheet: Notifies when a timesheet entry is added, ensuring proper tracking of logged work hours.
• Edit Timesheet: Alerts users when an existing timesheet is modified, maintaining transparency in time tracking updates.
• Approve Timesheet: Confirms that a submitted timesheet has been approved, allowing users to proceed with validated work records.
• Reject Timesheet: Notifies users when a timesheet is rejected, often prompting review and correction.
• Comment: Alerts users when comments are added to tasks or projects, improving collaboration and communication.
• Task Overdue: Notifies when a task crosses its deadline, helping users take immediate action to address delays.
• Timeoff: Informs about time-off requests or updates, ensuring visibility of personal or team availability.
• Update Estimated Hour: Alerts when estimated hours for a task are updated, helping users adjust planning and expectations.

Benefits

• Never miss critical updates
• Faster response to alerts
• Improved productivity and awareness

Best Practices

• Check Inbox at the start and end of your workday
• Review and clear unread notifications regularly
• Prioritize high-importance alerts first

Troubleshooting

Notifications not visible

• Ensure the application is updated to the latest version
• Check your internet connection
• Restart the application

Updated on: 29/04/2026