How to Add Tasks in Project?

Tasks in Workstatus help organizations plan, track, and manage work efficiently. They break down projects into actionable units, making it easier to assign responsibilities, set priorities, and monitor progress. By organizing work into tasks, teams gain better visibility into ongoing and completed activities, ensuring accountability and timely delivery.

Tasks also enable accurate time tracking, allowing users to record effort against specific work items. This supports productivity analysis, workload management, and precise reporting. Overall, tasks serve as the foundation for structured work management, improved collaboration, and informed decision-making in Workstatus.

Roles and Permissions:

• Owner/Manager: They can create tasks in any project.
• Delivery Head: They can create tasks in any project.
• User as PM: They can create tasks in assigned projects.
• User: They can create tasks in assigned projects.

Please refer following link for accessing Roles and Permission : https://support.workstatus.io/en/article/workstatus-roles-and-permissions-guide-zzkoo6/

Steps to Add Task:

• Step 1 : Go to 'Projects' from left navigation menu and open the project under which you want to add a task.

• Step 2 : On viewing the project, user is redirected to the project’s default view (for example, the List (Legacy) or List (New) tab).
• Step 3 : Click on "Add Task" button.

• Step 4 : Here, you will see a dialog box displaying all the details associated with a task.

MANDATORY FIELDS:

Task List : Select the task list under which you have to add the task.

Title : Here, you can enter the title of your task.

Status : Select the status of the task, by default we have following statuses: Yet to Start, In Progress, Completed.

Assignees : Here, you can select assignees of the task among all the members of that project, by default logged in member is selected as assignee.

Priority : Please select the priority of the task i.e, Low, Medium and High.

NON-MANDATORY FIELDS:

Description : Here, you can enter the description of your task.

Due Date : Select the start and end date of your task.

Estimated Time : Here, you can define the estimated time of your task, that time will be allocated to each assignee.

Billable : Select whether you are creating 'Billable' or 'Non-billable' task.

Parent Task : Here, you can select the parent task under which the child task will be added.

Task Type : Select the task type, by default we have following types: Enhancement and Bug.

Severity : If user is selecting type as 'Bug', a new field appears where you can define the severity of the task.

Add Tags : Here, you can add the tags on your task.

• Step 5 : Once all the required details are entered, click the "Save" button to create the task.

Attachments can be added to any task from the View Task screen:

We can add maximum upto 5 attachments having size < 1mb (Only .pdf, .jpg, .jpeg, .csv, .png, .txt, .zip files).

Note:

• To create recurring task, please follow: https://support.workstatus.io/en/article/how-to-create-recurring-tasks-in-project-d265p/
• To create custom task types, please follow: https://support.workstatus.io/en/article/custom-task-types-1a7n4ze/
• To add, edit or remove tags, please follow: https://support.workstatus.io/en/article/project-setting-status-and-tags-s7d7h0/

We can also Quick Add a Task or a Sub-Task directly from List (Legacy), List (New) and Everything (List) menu. Follow the process shared below to quick add task:

i) Project > List (New):

ii) Project > List (Legacy):

iii) Everything > List:

To add a Sub-Task through quick add task, simply click on the "Add Sub-Task" icon in task listing and fill the details, task will directly get added under the parent task.

Updated on: 08/01/2026