Timesheets Module Overview

Roles and Permissions:

Organization Owner/Manager :
They can View, Add, Delete, Edit and Approve timesheets
They can View Attendance

Delivery Head :
They can view timesheet, Approve timesheet and view Attendance.
They can only add, edit and delete their own timesheets.

Dept. Head(User):
They can view the department member's timesheet, Approve timesheet and View Attendance.
They can only add, edit and delete their own timesheets.

Project Manager (User) :
They can view timesheet and view the attendance of assigned project members.
They can only add, edit and delete their own timesheets.
They can Approve the project member's timesheet .

Team Lead(User):
They can view timesheet and view the attendance of assigned Team members.
They can only add, edit and delete their own timesheets.
They can Approve the Team member's timesheet if enable from setting

User :
They can View, Add, Edit and Delete their own timesheet.
They can View their own Attendance.
They can't Approve their own Timesheet.

Please refer following link for accessing Roles and Permission : https://support.workstatus.io/en/article/workstatus-roles-and-permissions-guide-zzkoo6/

Owners and managers can easily keep track of your when their team started and stopped their timer via the Timesheets page.

Daily Timesheets
Weekly Timesheets

Daily Timesheets

STEP 1

Navigate to Timesheets >> View & Edit on the sidebar.

To View Timesheet >> Click on 3 dots and Click on View .

To Edit Timesheet >> Click on 3 dots and Click on Edit Timesheet >> Drawer gets open >> Edit data you wish to change .

Note : Only Project Name and Task Name can be Edited on Tracker Entry

To Delete Timesheet >> Click on 3 dots and Click on Delete Timesheet >> Confirmation comes up>> Confirm Yes to Delete .

Note: Current Day Timesheet cannot be deleted.

To Deny Timesheet >> Click on 3 dots and Click on Deny >> Confirmation comes up>> Confirm Yes to Deny the Approved Timesheet

To Approve Timesheet >> Click on 3 dots and Click on Approve >> Confirmation comes up>> Confirm Yes Approved Timesheet

Note : Only Pending Timesheet can be Approved/Deny & Timesheet form Tracker can be denied.

STEP 2

Select the Members on the calendar.

Here you can view :
Productivity :Productivity of total hours .
Idle : Idle % of your system .
Break : Break % of your system .
Origin : The platform on which your timer is running, such as Mac, Windows, Linux, iOS, Android, etc.
Working hours : Total working hour of your system excluding Idle and break time .
Total hours : Total hours of your time including Idle and break time .
Off hours :Time beyond your scheduled time .
Status : Status of your timesheet .

STEP 3

Select the user from the Date drop-down.

STEP 4

Once you’ve selected the correct filters, you will see the Time span of the time entries which will include the start and the stop times.

View Timesheets according to date range .

Alternatively, you can see Start/Stop times on a weekly basis.

STEP 1

Navigate to Timesheets >> View & Edit on the sidebar.

STEP 2

Click the on date span and then click on Weekly tab.

STEP 3

Select the user from the Member drop-down.

STEP 4

Once you’ve selected the correct filters, you will see the Time span of the time entries which will include the start and the stop times.

Hide/Show columns on View Timesheets.

Step 1

Go To Timesheet >> View Timesheet >> Column -Tick against the column name on check box to view data of Timesheet.

Export Timesheet

Go To Timesheet >> View Timesheet >> Export >> Export the Timesheet as PDF/ CSV

Off Hours

if a schedule has been created for a user and they work outside of the scheduled time, those hours would be considered off-hours. This can be useful for tracking overtime, compliance, or analyzing work patterns.

Switch timesheet View

STEP 1

You can also Switch timesheet View ,click on Switch view from tabular form to graph form

Your timesheet view will be change into tabular form .

You can view Idle Time by clicking on gray part of timesheet

You can view Break Time by clicking on Red part of timesheet

You can view Working Time by clicking on Green part of timesheet

Note:

In order to see the updated changes on the screen, Please click on the refresh icon. In order to have a refresh icon on screen- there should be an entry in the timesheet.

Add timesheet is also allowed for past dates , If setting is enabled

follow this link for timesheet settings: https://support.workstatus.io/en/article/how-to-enabledisable-add-edit-delete-productivity-from-timesheet-setting-fb6hfp/

Updated on: 26/02/2025