Capacity And Bench Reports.
Capacity and Bench Report
Overview
The Capacity and Bench Report provides insights into resource availability, capacity utilization, and bench utilization. It helps managers identify available capacity, monitor workload distribution, measure idle time, and calculate the cost of underutilized resources.
Column Description
Column | Description |
|---|---|
All Members | Displays the member's profile name and unique ID. |
Team | Displays the team assigned to the member. |
Available | Displays the available working hours based on the member's work schedule and organizational settings. |
Bench (Hrs) | Displays the unutilized capacity, calculated as Available Hours − Estimated Hours. |
Bench (%) | Displays the percentage of bench hours, calculated as (Bench Hours ÷ Available Hours) × 100. |
Bench (Rs) | Displays the estimated idle cost, calculated as Bench Hours × Member's Bill Rate. |
Capacity (%) | Displays the capacity utilization percentage, calculated as (Logged Hours ÷ Available Hours) × 100. |
Band | Indicates the member's workload category based on Capacity Utilization: Over Allocated (>100%), Heavy (90–100%), and Healthy (70–89%). |
Steps to Access the Capacity and Bench Report
- Log in to the application using valid credentials.
- Navigate to the Reports section.
- Click Capacity and Bench Report.
Apply Date Range
- Click the Date Range field.
- Select the required date range or specify a custom date range.
- Verify that the report data is updated based on the selected date range.
Apply Filters
- Click the Filters button.
- Configure the required filters to refine the report data.
Scope Filters
The Scope section allows you to filter report data by:
- Members
- Departments
- Teams
- Use the Members filter to display data for specific members.
- Use the Projects filter to display data for selected projects.
- Use the Project Status filter to filter data by one or more project statuses.
- Select the Show Deleted Users checkbox, if required, to include deleted users in the report.
- Click Apply Filters.
- Verify that the report is updated according to the selected filters.
Metrics Filters
The Metrics section allows you to filter report data based on the following metrics:
Available (Hours)
- Apply the Available (Hours) filter to display users based on their available working hours.
Capacity (%)
- Apply the Capacity (%) filter to display users based on their capacity utilization percentage.
Bench (Hours)
- Apply the Bench (Hours) filter to display users based on their unutilized (bench) hours.
Bench (%)
- Apply the Bench (%) filter to display users based on their bench utilization percentage.
Band
- Apply the Band filter to categorize users according to their workload status.
Export the Report
- Click the Export button.
8 Select one of the following export formats:
- CSV
- XLSX
- JSON
- Verify that the report is exported successfully.
Share or Schedule the Report
- Click Send Report to share the report with the required recipients.
- Click Schedule Report to automatically generate and deliver the report at scheduled intervals.
Updated on: 21/07/2026
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